Name an owner for every task
A task without a responsible person or frequency quickly disappears. Record who acts, who checks and who approves any spending.
Document without constant surveillance
A short recurring report is better than dozens of scattered messages. Dated photos, incidents, completed work and pending decisions are often enough.
Plan for vacancies and monsoon
No guests does not mean no risk. Ventilation, drainage, gardens, textiles and electrical equipment need an appropriate protocol.